Expression Of Interest B-015

Humanitarian Relief Foundation IYD is looking into contracting hygiene items shops (wholesalers – retailers).

The project will be implemented during 2023/2024 through four rounds in Idlib Governorate’s effective markets are within or/and close to the following communities:
(Ariha, Ebneh, Bzabor, Motaram, Kafrlatha, Abkally, Kafrnajd, OrmAljoz, Besnaya – Bseineh, Al-Hafrya, Ghazala – Mgheidleh, Mogharet Horee, Ramadiyeh, Maaret Atarib, Abin Samaan, Kafr Naseh).

Where beneficiaries can use their electronic vouchers to purchase food items according to the following:

• HFood and canned food
• Fruits and vegetables
• Cheese and dairy products
• Fresh meat of all kinds
• Chicken of all kinds

Interested grocery store owners must have the ability to provide food in quantity and quality, in addition to being able to meet the following requirements:

• Shop owners should have a PTT account or the ability to open a PTT account in case of contracting with the program.

According to the following criteria:

1. EExpress interest in participating and abide by the following conditions throughout the project’s work period:
2. Retailer will pledge to sell the goods at fair market prices and quality.
3. Retailers must have the ability to secure the various goods required and the ability to make up for the shortage.
4. Retailer will pledge that the price of the items will be listed in US dollars on the shelves and that it is visible to the recipients and that the sale to the beneficiaries will be based on the prices stated without any additions.
5. Retailer will pledge to sell the item as pe the price listed on his shelves in line with the market prices and also (each item should have one price for the beneficiaries and outcome customer)
6. Commitment of sellers to display prices clearly on the shelves for the required goods
7. The shop must have suitable equipment: a fixed internet connection – stable electricity – smart phones / Tablets.
8. Sellers undertake to work week days from Monday to Friday.
9. The vendors’ commitment to the daily working hours, as the total working hours are 10 hours per day, which will start from 8:30 am in the morning until 6:30 pm in the evening. With the presence of the project team exclusively during the exchange process.
10. Vendors undertake to secure a sufficient number of employees (male – female) to allow the smooth flow of beneficiaries.
11. Vendors undertake to treat program participants with respect and provide any necessary assistance.
12. Attending all meetings and training courses organized by IYD in person.
13. Vendors undertake to provide samples to IYD for laboratory tests and examinations if necessary.
14. Using the electronic voucher method to implement sales or paper vouchers in case the electronic voucher method is not feasible.
15. Sellers must observe all COVID-19 precautions during the sales process.
16. Allowing IYD to monitor voucher sales transactions.
17. Allow IYD, its partners, or any other external control body to inspect the merchandise to ensure that it meets the minimum quality standards available in the market.
18. Each retailer will be paid after the end of the redemption round from all markets and receiving the reconciliation documents within 5 to 6 weeks in max .
19. Sellers must accept the terms and methods of payment and must accept to receive payments in Turkish Lira based on the exchange rate of the day of payment.
20. IYD will visit the vendors who meet the above-mentioned conditions and technically evaluate them, then the most suitable stores will be identified for the project and the beneficiaries.
21. The winning supplier must submit legal invoices “Which will be identical to the invoices issued from the redemption system” that contain the following information and are considered a prerequisite in the contracting process. The submitted invoice must contain the following information:

1. Supplier Information: (Company’s name, Supplier name, Supplier address, Telephone number, Supplier email (if any), Supplier logo (if any))
2. Invoice number.
3. Date of the invoice.
4. Buyer’s name: (Humanitarian Relief Organization)
5. Word invoice in bold in the middle (invoice – sales invoice – cash sales invoice – Fatura)
6. Name of the material/service provided.
7. Specifications of the material/service provided.
8. Single measurement.
9. Quantity.
10. Unit price.
11. Total price.
12. Currency.
13. Sum of the invoice at the bottom, in number and in writing, along with the currency.

Shop owners will be required to attach the following documents to their application:

• A copy of the identity of the store owner.
• A document proving the lease contract of the store or an ownership document.

Shop owners may also provide the below documents if available:

• A copy of a legal commercial certificate valid for practicing the profession.
• A document proving the existence of a PTT account (or a pledge to open an account upon request).
• A copy of any previous work contracts with humanitarian organizations or United Nations organizations.

Retailers who are interested and able to meet the above requirements should submit all required documents and fill out the application form
by visiting the IYD office starting from Monday 05 – Oct – 2023 IYD-Humanitarian Relief Organization’s office in IYD office in Idleb –Syria: Idleb – Sarmada Road / south of the commercial market / opposite the Sarmada palaces. (Monday to Friday from 10:00 to 16:00).

Deadline for applications: Monday 16 – Oct – 2023, at 16:00 pm, Syria time.

The application is free of cost. Submission of the application is NOT a guarantee of contract.