Job Vacancy

HR Manager
Department: HR

Turkey

Gaziantep

Posting Date: 31 Aug 2023

Closing Date: 06 Sep 2023

Job Purpose:

To develop policy, direct, and coordinate all human resources activities (recruitment & selection, compensation & benefits, labour relations, training & development, performance management.) as well as to oversee and manage the administrative functions (transport, general discipline, housekeeping, post, fax, telephone, hotel booking, attendance system, personnel records & files, facility management)

Key Responsibilities:

HR Strategy

  • Assist in the regular review and roll out of HR policies, employment policies and procedures in compliance to IYD’s standards and evolving national labour law.
  • Assist in the development of staffing and recruitment plan to ensure that each team is staffed appropriately, according to need and funding availability, in an efficient and timely manner.
  • Ensure the consistent implementation of HR and administration policies and procedures across the IYD.

Recruitment & Selection

  • Ensure staff hiring is conducted efficiently and in compliance with IYD’s policies and national labour law.
  • Ensure a transparent, timely and efficient recruitment process.
  • Ensure pre-employment requirements are submitted and personnel file with documentation according to HR checklist is opened for new staff on a timely basis.
  • Ensure that all staff have undergone onboarding orientation & training.

Compensation & Benefits

  • Ensure the timely and efficient payroll preparation for accurate data on donor code, number of days, benefits.
  • Ensure the proper and accurate tracking of leave.
  • Oversee the periodic salary review and analysis, and review and revision of new salary structure, as appropriate.

Employee Relations

  • Ensure the timely processing of new contract, contract extension, staff transfer, promotions, and other change of status.
  • Manage processes related to disciplinary actions, staff separation, and termination.
  • Respond to employee related queries and provide services to all HR related inquiries and requests.
  • Keep IYD Team Member Guide updated and constantly communicate it, along with other HR policies to staff.
  • Make sure that employees’ files are always auditable as per IYD’s standards and any relevant donors’ requirements.

Training & Development

  • Lead building the annual training and development plan as per IYD’s training and development SOP’s.
  • Oversee training, and capacity building/development projects.
  • Coordinate both technical and general training initiatives that enhance staff core, common, managerial, and technical competencies.
  • Review annual training and development report to make sure that both ATP and IDP achieved their objectives.

Performance Management System

  • Build, review and enhance IYD’s PMS.
  • Write PMS reports based on the performance management cycle implemented at IYD (performance objective agreement, performance assessment, and performance review).
  • Enhance IYD management team’s on how to properly conduct and track evaluations processes.
  • Ensure that HR staff maintains required databases to track probation and annual evaluations.
Note: The above-mentioned key responsibilities/accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department’s organizational chart.
Qualification (Education – Work Experience):
Essential:
    • Bachelor’s Degree in business administration, HR, or related fields.
    • Four to Six years of progressive professional HR experience.
    • Advanced level in English, and Arabic.
Desirable:
    • MBA or master’s degree in business administration, Information Technology, or related fields.
    • More than six years of progressive professional experience HR.
    • Advanced level of both English, Arabic, and good level of Turkish.
Core & Managerial Competencies:
Core Competencies:
    • Communication.
    • Teamwork.
    • Planning and organizing.
    • Accountability.
    • Creativity.
    • Stakeholder Orientation.
    • Commitment to Continuous Learning.
    • Technological Awareness.
Supervisor – Managerial Competencies:
    • Leadership.
    • Building Trust.
    • Vision.
    • Managing Performance.
    • Empowering Others.
    • Judgment/Decision-making.
  •  Technical Competencies:
    • Professional membership with international HR organizations such as SHRM, CPID, ATD.
    • Good knowledge of computer skills (Microsoft Word, Excel, Access, and Outlook).
    • Solid knowledge about HR competency system.
    • Experience in working with NGO’s.
    • Experience in PowerBI.
    • Experience in HRIS.
    • Good knowledge about Turkish labour law.
Submission:

Interested candidates should use the following link for registration.

http://tiny.cc/IYD23-HRM-TR

We are strongly encouraging females to apply for this position.

Compliance to Anti-Harassment, PSEA, and Child Safeguarding:
  • Child abuse in all forms is unacceptable to IYD, which recognizes its responsibility to protect children from harm in all areas of its work. IYD is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
  • IYD employees and related personnel must not under any circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside IYD.
General Information:
  • Multi-sent CVs will be ignored (please send your CV only one time at a time).
  • No resume will be reviewed after the specified date for receiving CV’s to the announced vacancy.
  • IYD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
  • IYD does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
  • IYD is not able to respond to every applicant individually due to the anticipated high number of applications.
  • IYD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.
 
We thank all applicants. However, only short-listed candidates will be contacted for interviews.

Shortlisting and interviews could be done before the application closing date.

Website: https://iydrelief.org