Job Vacancy

HR Officer
Department: HR

Turkey

Gaziantep

Posting Date: 05 Jun 2023

Closing Date: 11 Jun 2023

Job Purpose:

To assist in the administration of the day-to-day operations of the human resources. 

Key Responsibilities:
  • Assist in updating and roll-out the Human Resource policies and in observing to ensure that they are respected.
  • Assist staff in clarifying the HR policies, processes, procedures, and standard IYD practices.
  • Provide HR administrative support (e.g., placement of advertisements, receiving filling applications, inviting candidates for interviews, organizing interview venues, issuance of new staff identity cards – IDs, etc.) during staff and recruitment processes. 
  • Update and maintain all staff records and individual files including contracts, leave, medical, appraisals, etc. 
  • Generate regular monthly records and reports such as leave reports, staff lists, and HR statistics.
  • Process and follow up claims for medical cover, insurance, and other staff issues. 
  • Draft job offers, and contracts for review and approval. 
  • Prepare the regular payroll data for review.
  • Undertake and maintain HR archives in accordance with the IYD regulations.
  • Deliver induction/orientation training for new hires. 
  • Contribute to the alignment and design of additional HR policies, processes, and procedures.
  • Follow-up with regular working hours, holidays, and paid/sick leaves for all employees on the IYD attendance system. 
  • Manage employees paid leaves in the pay leave log, in coordination with line managers.
  • Prepare weekly and monthly attendance reports.
  • Follow up with office managers on their staff attendance.
  • Draft and circulate confirmed announcements about administrative instructions and public holidays.
Note: The above-mentioned key responsibilities/accountabilities are illustrative ones. Other future responsibilities/accountabilities may be assigned to the job depending on the department’s organizational chart.
Qualification (Education – Work Experience):
Essential:
    • Bachelor’s Degree in business administration, HR, or related fields.
    • Minimum two years of progressive professional HR experience.
    • Advanced level in English & Arabic.
Desirable:
    • MBA or master’s degree in business administration, Information Technology, or related fields.
    • More than three years of progressive professional experience in HR.
Core & Technical Competencies:
Core Competencies:
    • Communication.
    • Teamwork.
    • Planning and organizing.
    • Accountability.
    • Creativity.
    • Stakeholder Orientation.
    • Commitment to Continuous Learning.
    • Technological Awareness.
  • Technical Competencies:
    • Proficient knowledge of computer skills (Microsoft Word, Excel, Access, and Outlook).
    • Good experience in dealing with archives.
    • Knowledge of HR competency system.
    • Experience in working with NGOs.
    • Good knowledge of HR functions.
    • Knowledge of writing SOPs.
    • Guidance and leadership.
    • Logical analysis.
Submission:

Interested candidates should use the following link for registration.

http://tiny.cc/IYD23-HR-O-TR-0506

We are strongly encouraging females to apply for this position.

Compliance to Anti-Harassment, PSEA, and Child Safeguarding:
  • Child abuse in all forms is unacceptable to IYD, which recognizes its responsibility to protect children from harm in all areas of its work. IYD is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
  • IYD employees and related personnel must not under any circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside IYD.
General Information:
  • Multi-sent CVs will be ignored (please send your CV only one time at a time).
  • No resume will be reviewed after the specified date for receiving CV’s to the announced vacancy.
  • IYD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
  • IYD does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
  • IYD is not able to respond to every applicant individually due to the anticipated high number of applications.
  • IYD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.
 
We thank all applicants. However, only short-listed candidates will be contacted for interviews.

Shortlisting and interviews could be done before the application closing date.

Website: https://iydrelief.org